Regulation of Asia Pallet System Federation (Abbreviated as “APSF”)

Fifth edition May 26, 2017

Chapter I General Provisions

Article 1 (Title) This organization is referred to as Asia Pallet System Federation (Abbreviated as “APSF”)

Article 2 (Site) The main office of APSF is located in the city of Seoul, Korea.

Article 3 (Objective) The objective of APSF is to enhance the nation's logistics service and efficiency by means of pallet standardizations and unit load systems, reduce the logistics expenses by facilitating the mutual exchange of pallets and logistics information, promote the mutual trading, saving natural resources, and to protect environments among the member nations.

Article 4 (Projects) APSF undertakes the following projects in order to achieve the objectives described in
Article 3:

① Survey of pallets and its system’s standardization
② Projects relative to adoption and promotion of pallet system’s standards awareness
③ Projects relative to strategy and technical development for promoting the standards
④ Training program, seminar, consulting, and publication works appertaining to the projects described in the above three paragraphs

Chapter II Membership

Article 5 (Members' Type)

① APSF shall have both representative members and general members.
② Representative members shall be composed of one representative from each nation.
③ General members shall be composed of multiple members actively cooperating with APSF projects from each nation such as related organizations, enterprises, individuals, and government agencies.

Article 6 (Qualification)

① The APSF representative member is to be restricted to one membership per nation. The qualification of representative membership is limited to any government involved in industrial standards and organizations in pallet and logistics work in the nation.
② The Representative member organization of each nation shall elect one representative person (or organization) and register it with the APSF secretary office.
③ The Representative member may be entitled to exercise voting rights at the general assembly, but the general member shall not be entitled.
④ In the event that the official representative of nation is unable to attend an APSF conference, the member nation may name an alternate representative to attend in his or her place and submit the letter of proxy to secretariat.

Article 7 (Members' Rights) Members have the right to participate in the operation of APSF through the General Assembly.

Article 8 (Members' Obligations) Members assume the following obligations:

① Observance of the Articles of APSF and other regulations
② Observance of the decisions made by the General Assembly

Article 9 (Membership application and acceptance) Anybody who wants to join APSF should submit an application form to Chairman, then Chairman can approve his/her membership with the full consent of the member countries at the General Assembly. Membership is in principle to countries and organizations belonging to the Asian region.

Article 10 (Withdrawal of Membership) Members who want to withdraw their APSF membership should submit a letter of withdrawal to the Chairman.

Chapter III Executives, Advisor and Honorary Chairman

Article 11 (Executives) The executives of APSF are as follows:

① One Chairman
② Several Vice-Chairmen

Article 12 (Election of the Executives) Chairman and Vice-Chairmen are elected by a simple majority of the representative members voting in the General Assembly. Chairmen who are representing from pallet related Association in member’s countries shall be automatically nominated by APSF chairman and elected by a simple majority of the representative members voting in the General Assembly

Article 13 (Terms of Office) Executives have a term of two years and can be reelected. The Chairman can only once be reappointed.

Article 14 (Chairman) Chairman represents APSF, oversees the management of the Federation and presides over the General Assembly.

Article 15 (Vice-Chairman) Vice-Chairmen are respectively charged with the responsibilities in assisting Chairman.

Article 16 (Advisor and honorary chairman)

① APSF shall have several advisors and maximum of three honorary chairmen.
② The prospective advisors and honorary chairmen shall be entitled with sound academic background who are government officials or business persons involved in related organization, or those who have been contributing to APSF. Advisors and honorary chairmen shall be nominated by Executive Board and appointed by Chairman.
③ Advisors shall provide advice or opinion to the chairman on APSF operation.
④ Honorary chairmen shall provide advice or opinion to the chairman on APSF important issues.
⑤ Terms shall be subject to that of the article 13.

Chapter IV General Assembly

Article 17 (Composition) General Assembly is the highest decision-making organ which is composed of representative member of nations.

Article 18 (Sessions and Convocation)

① General Assembly will meet in Ordinary and Extraordinary Sessions.
② Business term starts from 1st of April to 31st of March, and the Ordinary Session of the General Assembly will be convened by Chairman once a year within 90 days after the end of business term.
③ When Chairman wishes to convene the General Assembly, he should explicitly notify members of the agenda, the date and hour and the place in writing 60 days prior to the convocation.

Article 19 (Matters to be Referred)Matters to be referred to the General Assembly are as follows:

① Matters relating to projects to be undertaken:
② Matters relating to main activities and projects:
③ Matters relating to revision of the Articles of APSF:
④ Other matters considered by Chairman as necessary.

Article 20 (Quorum)

① The General Assembly opens validly with the attendance of a majority (over 50%) of representative members and makes its decisions by the consent of a majority (over 50%) of the representative members present.
② As regards matters to be referred to the General Assembly, a decision can be made in writing when the representative member nations deem it urgent.
③ Attendance at the General Assembly can be made by proxy, in which case the letter of proxy should be submitted to Secretariat 30 days prior to the General Assembly.

Chapter V Executive Board

Article 21(Composition and Call) Executive board shall be organized with the chairman, vice-chairmen, honorary chairmen, executive directors and advisors. Chairman convenes and presides over the executive board meeting.

Article 22(Role and Duty) Main matters on the Executive Board operation shall be;

① Execution of the matters resolved by general assembly,
② Matters to be proposed to general assembly,
③ Execution of matters not requiring resolved by general assembly.

Chapter VI Committees

Article 23 (Classification) APSF consists of the following Committees. Each committee has a chairman appointed by committee members and experts appointed by each nation.

① ISO/TC51 Asian Committee
② Technological Development and Standardization Committee
③ Certification committee
④ Education and Promotion Committee
⑤ Asia ULS Committee (Responding to North-East Logistics Ministers' Conference, ASEAN, APEC Conference) Additional committee can be established when it is necessary.

Chapter VII Finance

Article 24 (Funds)

① The Chairman’s nation supports all secretariats’ expenses for managing this organization.
② APSF finance can be supported by the funds from supporter’s contribution.
③ All costs incurred in member’s nations are to be borne by individual member-nation organizations.

Article 25 (Fiscal Year) The fiscal year of APSF shall be from 1st of April to 31st of March.

Chapter VIII Secretariat

Article 26 (Formation) Secretariat can be set up in which the chairperson can nominate the location of secretariat to handle the affairs of APSF.

Article 27 (Secretary-General)

① Secretary-General is appointed by Chairman.
② Secretary-General handles the affairs of APSF under the instruction of the Chairman.

Chapter IX Additional Clause

Article 28 (Dissolution) APSF should be dissolved in General Assembly with the consent of over two thirds of all representative members.

Article 29 (Revision of the Article of APSF) Revision of the Articles of APSF is made by the resolution of the General Assembly with the consent of over two thirds of the representative members present.

Article 30 (Plenary Meeting) APSF shall have a plenary meeting once in two years for all members including general members.

Article 31 (Enforcement)

① The Articles of Association enter into force upon approval.
② Official language for all APSF documents shall be in English.
③ Official documents for all represent by APSF mark.

Article 31 (Organization Chart) APSF Organization Chart is as follows.

※ Note: India is an observer member

Article 32 (Working project) APSF is under developing a returnable pallet system in Asia to enhance the member country's logistics service and efficiency by facilitating the mutual exchange of pallets by means of pallet standardizations and unit load systems. All standards regarding the returnable pallet system are listed in the below and the details are also described in APSF Standard 1, 2, and 3.

APSF Standard - 001: Flat Pallets for through transit of Asia

APSF Standard - 002: Standard of Asia Returnable Pallet certified by APSF

APSF Standard - 003: Guideline for establishing Unit Load System in Asia

Article 33 (Use of APSF title and mark etc.)

① If members who wish to use the APSF title and mark, he/she fills out the necessary information in application form and submits it to chairman.
② When the application form accepted, chairman shall have consent it either at the general assembly or from all vice-chairmen depending on its urgency.

Article 34 (Participation of various committees and meetings) When non-member countries and non-affiliated organizations wish to participate in various committees and meetings in APSF, they shall obtain the consent of the Chair country and all vice-chairmen